Lesson 12: Introduction to Royalty Accounting Software

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We have learned about the complexities of the royalty collection infrastructure and vast amount of data that is processed. So it may come as no surprise when we tell you the industry has built tools that can help deal with these complexities. Purpose-built royalty software exists to help labels, publishers and societies manage the royalty accounting process.

Major publishers have the resources to build their own custom tools to manage their royalty processes. Tech companies have also jumped in and built tools that can be licenced by independent publishers. When reviewing which platform works for you, it makes sense to consider the functionalities that are key to a good royalty accounting platform.

Storing Contract Data

A complete royalty platform will have built tools for publishers to store their contract details. Any data points such as the different royalty rates, reporting frequency, reporting currency and length of the contract can be stored. These data points will later be used to make calculations and create royalty statements for the songwriters. When shopping for a royalty accounting tool, make sure to review whether the platform can handle any complex scenarios that may be common for your songwriter agreements.

Plugging in to your work registration process

Before a publisher will collect royalties, it is required that its metadata is successfully registered with the societies. Royalty platforms can enable you to store all the relevant data points of a composition, such as the title, IP Chain, ISWCs and ISRCs. They should also be able to plug in with the global society network to efficiently register works in the CWR format and communicate with this network to automatically store the society identifiers.

Processing Revenue Data

We learned about the big amount of data that is processed by publishers, so a tool that can process this data is key to any publisher. The platform will need to be flexible enough to automatically deal with the multiple different statement formats a publisher may have to deal with as it earns revenue from multiple different sources. A good royalty platform is built on modern technology that scales well with the vast (and increasingly growing) amount of data that needs to be processed.

Data Analytics

A good royalty accounting software offers a form of analytics you can use on your data. This can look different per platform, but ideally you would like to be able to at least make easy exports of certain data sets in order to work with these in Excel. A more comprehensive platform will offer the ability to do this within the software itself, and will visualize your earnings for you and break them down into different datasets. 

Online Royalty Portal

It is a publisher’s responsibility to accurately but also transparently report royalties to their songwriters. It is important that songwriters can see how much they have earned and the type and source of this revenue. Access to an online artist portal can host the statements and make these accessible at all times, whilst also providing interactive tools such as an Analytics tool that is easy to use by songwriters.

Providing a Payment solution

The process doesn’t end with calculating the earnings of a songwriter - these amounts will also need to be paid. A royalty platform that plugs into the payment process, with songwriters providing their payment details and publishers making bulk payments, can provide a smooth and trusting experience for both parties.

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